Executive Administrative Assistant

Reports to: Executive Director 

Location: Minneapolis, MN 

Position: Full-time 

Salary: $65,000-70,000 

Position: 

This is a full-time position. Responsible for providing executive level administrative support to senior leadership, specifically to the Executive Director. Performs a variety of duties in support of the overall administration of operations. 

Job Responsibilities: 

  • Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities, including coordinating travel and lodging 
  • Create meeting materials, agendas, presentations, and spreadsheets and ensure prompt distribution to meeting attendees 
  • Prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings 
  • Create and maintain filing systems, both electronic and physical
  • Manage office documents following records management and governance procedures 
  • Schedule and set up resources and technology needed for meetings and events
  • Screen and prioritize tasks and correspondence for senior leadership
  • Resolve confidential issues on behalf of senior leadership 
  • Perform administrative duties in collaboration with other department leaders
  • Coordinate special project needs to include research, communication, preparation of materials and conduct follow-up as needed 

Knowledge/Skills/Ability:

  • English speaking with knowledge of Spanish or Indigenous language, preferred
  • Exceptional organization and communication skills (verbal and written)
  • Proven history of coordinating the administrative and operational needs of small, entrepreneurial, and mission-focused teams 
  • Problem solving skills (including ability to handle stressful situations in a professional manner, in an often changing environment) 
  • Establish and maintain effective working relationships within and outside the organization 
  • Navigate various professional dynamics while maintaining high levels of tact, discretion, and confidentiality 
  • Demonstrable proficiency with Google Workspace 
  • Salesforce software experience, a plus 

Engagement with NATIFS’ mission: 

  • Lead by example 
  • Practice Indigenous values identified as NATIFS workplace cultural expectations
  • Represent NATIFS and reflect values in community 
  • Willingly step up as requested 
  • Generate new ideas 
  • Work on strategies, activities and funding 
  • Engage with the board as appropriate 
  • Attend and participate in events and meetings 
  • Communicate internally in a timely manner 

Benefits: 

  • 100% of employee health insurance premium paid (30% for dependents)
  • $1,000 annual contribution to Health Savings Account 
  • Employee contribution to 403(b) at 1% or more of salary is matched with 3% of salary employer contribution 
  • Four weeks of paid time off for full-time (or equivalent for part-time) + 12 paid holidays per year 

ADA requirements:

NATIFS will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please reach out to HR@natifs.org for additional information. Additional ADA notice of requirements: 

  • Periods of sitting and standing 
  • May endure prolonged periods of computer use 
  • Written and verbal communication ability 
  • Scan, handle and move material efficiently and safely, including lifting or moving up to 40 pounds 
  • Flexible work schedule (e.g., occasional nights, weekends, and holidays) and regular attendance necessary 

To Apply or Inquire for Further Information

please send the following materials to HR@natifs.org, with the subject line as follows: EAA_(last name)_(first name):

  • Resume or CV
  • Cover Letter explaining your experiences working in Indigenous and/or diverse communities as well as why you would be a good fit for the position.

You may also choose to come into the Indigenous Food Lab at the Midtown Global Market to complete a paper application. 

NāTIFS is committed to the principle of equity. We actively encourage women, people of color, and LGBTQ individuals to apply for this position and all positions at NāTIFS.

  • NāTIFS is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to any protected category under federal or Minnesota law, including but not limited to the following categories as and to the full extent protected by applicable law: age; race (including traits associated with race, including but not limited to hair texture and hair styles such as braids, locs, and twists); color; creed; religion; national origin and/or ancestry; sex (including pregnancy, childbirth, breastfeeding, related medical conditions); sexual orientation; gender identity and/or expression; marital status; familial status; disability; military and/or veteran status; status with respect to public assistance; membership or activity in a local commission; genetic information; citizenship; or any other protected characteristic as established by law.